1. Information We Collect
We may collect the following categories of information:
- Account Information — When you create an account, we collect your name, email address, and authentication details.
- Meeting Content — When you paste meeting notes or transcripts into MeetingFlash, the content is temporarily sent to our AI processing provider in order to generate your Execution Pack.
- Generated Content — Execution Packs and summaries generated through the platform may be stored in your account so you can access them later.
- Usage Information — We may collect limited information about how the service is used, including number of packs generated, feature usage, and timestamps.
- Payment Information — Payments are processed securely through Stripe. We do not store credit card details.
2. How We Use Your Information
Your information is used only to operate and improve the service.
- Provide and operate the MeetingFlash platform
- Generate Execution Packs using AI processing
- Maintain your account and saved packs
- Process subscriptions and billing
- Send essential service emails (login, password reset, billing)
- Improve product functionality and reliability
We do not sell your personal data.
3. AI Processing
MeetingFlash uses third-party AI services to analyze meeting transcripts and generate structured summaries.
Meeting transcripts submitted to the platform are transmitted to the AI provider solely for the purpose of generating your Execution Pack.
- We do not use your meeting data to train AI models.
- The AI provider (Anthropic) processes your transcript in memory to generate the pack and does not store it or use it for training.
- If you are signed in, your original notes are saved alongside the generated pack in your account, so you can refer back to them. They are deleted when you delete the pack or your account. Guest flashes are not saved at all.
4. Third-Party Services
We rely on trusted third-party providers to operate the service.
- Supabase — authentication and database hosting
- Anthropic — AI processing of meeting transcripts
- Stripe — payment processing
- Resend — transactional emails (welcome, usage notifications, weekly action digest)
- Vercel — hosting and privacy-friendly, cookie-less analytics
Each provider processes data according to their own privacy policies.
5. Data Retention
- Generated Execution Packs — and the original notes they were generated from — are stored in your account until you delete the pack or your account.
- Deleting your account removes your packs, notes, tasks, projects, profile and sign-in identity, and cancels any active subscription.
- Account information is retained as long as your account remains active.
6. Data Security
We implement industry-standard security measures to protect your information, including encrypted connections (HTTPS), secure authentication, and controlled access to stored data.
However, no internet service can be guaranteed to be completely secure.
7. International Data Transfers
Your information may be processed in different countries depending on the location of our infrastructure providers.
We ensure that any such transfers comply with applicable data protection laws.
8. Your Rights
Depending on your location, you may have rights under data protection laws including:
- Access the personal data we hold about you
- Request correction of inaccurate data
- Request deletion of your data
- Request a copy of your data
- Object to certain types of processing
To exercise these rights, contact us at privacy@meetingflash.app.
9. Cookies
MeetingFlash uses only essential cookies required for authentication, security, and core functionality. We do not use advertising cookies.
10. Children's Privacy
MeetingFlash is not intended for use by individuals under the age of 13. We do not knowingly collect personal information from children.
11. Changes to this Policy
We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised "Last updated" date.
12. Contact
If you have questions about this Privacy Policy, contact us at:
privacy@meetingflash.app